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Financial Aid Satisfactory Academic Progress Policy (SAP)

Federal regulations require students to maintain Satisfactory Academic Progress (SAP) while working toward an approved degree or approved certificate program at UACCM. Academic progress will be reviewed prior to a student’s initial enrollment period, if applicable, and at the end of each semester.

To be in Good Standing for Financial Aid, a student must:

  • Successfully complete at least 67% of all attempted credit hours.
  • Maintain a 2.00 cumulative grade point average and semester grade point average.
  • Attempt no more than 90 credit hours for an associate degree; 48 hours toward a technical certificate, 26 hours toward an approved certificate of proficiency, or 86 hours toward a Practical Nursing technical certificate. (Please see the maximum time frame section below.)
  • Must be on track to complete degree plan within the maximum time frame.

Financial Aid Warning

Students will be given a financial aid warning if they do not complete 67% of attempted credit hours and/or do not maintain a 2.00 cumulative or semester grade point average. 

Financial Aid Suspension

A student will be placed on financial aid suspension if they:

  • Attempt more than the maximum number of hours for the degree.
  • Cannot mathematically complete the degree within the maximum time frame.
  • Fail to be in good standing at the end of the financial aid warning semester.

The first semester a student fails to meet SAP, the student will be placed on financial aid warning and may receive financial aid. The second semester a student fails to meet SAP, the student will be on financial aid suspension. 

Financial Aid Probation

A student may be placed on financial aid probation for one payment period after an approved appeal. After financial aid probation, a student must be making SAP or must be successfully following an academic plan.

Maximum Time Frame to Complete Program

Students are expected to complete degree requirements after attempting a certain number of credit hours. The maximum attempted credit hours allowed for degree/certificate completion will be up to 150% of the credit hours needed to complete that type of degree. A degree-seeking student has eligibility for financial aid based on the following scale:

Associate Degree-90 hours
Technical Certificate-48 hours
Approved Certificate of Proficiency-26 hours
Practical Nursing-86 hours

All courses attempted at UACCM will count toward this total, and any hours at another institution that are accepted toward the student’s current UACCM degree will be counted in the determination of hours attempted. This includes grades of F, W, AW, audit and repeated courses. Once an associate degree, technical certificate, or certificate of proficiency has been earned, a student must commit to another technical certificate or associate degree before further financial aid will be awarded. A student’s aid total will be “reset” once the student has reached his/her first associate degree, at which time the student will be allowed 30 additional hours toward a second associate degree or technical certificate. Students receiving passing grades in a course may use Title IV funds to repeat a course only once in order to improve the previously received grade. Students will be considered for a complete “reset” for a new major only in circumstances approved by the Financial Aid Appeals Committee.

Transfer Students

Transfer hours accepted toward completion of student’s program will count as hours attempted and completed. 

Repeated Courses

Students may repeat a previously passed course one time. Students may repeat a failed course until it is passed. All repeated courses will be counted against the maximum number of hours allowed. The highest grade received will be calculated in the student’s grade point average.

Remedial Coursework

Financial aid will be awarded for up to 30 credit hours of remedial coursework.  

Reinstatement of Financial Aid

Students who have been determined ineligible for federal financial aid due to unsatisfactory progress may re-establish satisfactory progress and regain eligibility by satisfying one of the following conditions:

  • Pay one semester with students own resources and make satisfactory progress per the satisfactory academic progress policy. Students must notify the Financial Aid Office in writing upon completion of the semester and request a re-evaluation of eligibility.
  • Petition the Financial Aid Appeals Committee in writing for reinstatement of financial assistance. This appeal must be approved by the committee, and the student must be making satisfactory progress at the end of the next term or be meeting the requirements of the academic plan provided by the appeals committee.

Appeal Process

Students whose aid is cancelled may appeal this decision ONLY if there are EXTENUATING circumstances. To appeal, the student must complete and return the appeal form to the UACCM Financial Aid Office in writing within the designated timeframe indicated on the student’s notification letter. The appeal should include a statement explaining the request for financial aid reinstatement and an explanation of the reasons for the request. Additionally, the student must explain what circumstances have now changed that will assist the student in making satisfactory progress. Supporting documentation should be attached whenever possible. Once the appeal has been submitted, the committee will review the appeal to determine whether or not circumstances beyond the student’s control prevented him/her from maintaining satisfactory progress. Appeals that are approved are not retroactive to previous semesters. The Financial Aids Appeal Committee is appointed by the Vice Chancellor for Student Services. The decision of the Financial Aid Appeal Committee is final.